Data Protection Regulation acc. EU-GDPR
1. General Regulations
The ICD District Austria reserves the right to amend the existing data protection regulations in strict accordance with prevailing legal norms at any time.
1.1. Personal Data
Your voluntarily transmitted personal details (through submission in the online forms respectively sent by your group coordinator) will be collected, saved and processed in accordance with the most recent legislation on data protection (EU-GDPR 2018).
Registration, abstract submission, additional bookings & hotel booking
A registration and/or abstract submission to European Young Dentist Forum is not possible without collecting, saving and processing your personal data. This is solely for the purpose of organising and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organisational process makes it necessary – in accordance with your bookings (organising society, hotel, transport companies, travel insurance, etc.).
1.2. Photos/Films
By registering to attend ICD Annual Meeting 2025 Salzburg, you grant permission to the ICD District Austria as well as the organising company to use photos/films taken from you respectively your company presence by our official photographer(team) onsite during the meetingfor marketing purposes (event reporting, promotion of follow-up events & self-marketing) for an indefinite period of time. If you do not want to have any photos/films taken of you published, you may contact us at any time: office@icd2025.com
1.3. Links to other websites
Our online forms may contain links to other websites. ICD District Austria is not responsible for the data you provide on other websites. Our partner companies are also bound to act according to EU-GDPR, the implementation however rests with each company individually. Our data protection guidelines are solely applicable to data controlled by us (ICD District Austria).
2. Information Obligation acc. Art 12-14 EU-GDPR (EU-DSGVO)
We would be pleased to provide you with the following information describing the type, purpose and scope of the processing of your personal data.
2.1. Controller
ICD District Austria
E-mail: office@icd2025.com
Management of the person responsible: Dr. Werner Lill
Data Protection Coordinator: see above
The data is collected within the framework of the ICD District Austria.
Data processor:
triomondo marketing GmbH
T: +43 699 10111005
E-mail: office@triomondo.com
Management of the person responsible: Günter Lichtner
Data Protection Coordinator: Günter LichtnerThe data is collected within the framework of the ICD District Austria
2.2. Purposes of Processing:
Depending on the participant status and the bookings of the data subject (see Booking Overview E-Mail), the data are processed for one or more of the purposes listed below.
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2.3. Legal Basis for the data processing purposes
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2.4. Third Party Data Recipients – Categories
The recipients only receive the data they require, not your full data record. Your data will only be forwarded when the organisational process makes it necessary – in accordance with your bookings – and when a legal basis exists.
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2.5. Transfer to Third Country
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2.6. Data Storage Period
Sensitive data (special dietary requirements), which are collected with consent of the data subjects, as well as passport data and information submitted for statistical data collection are irrecoverably deleted with the end of the event wrap-up.
All other data are stored for 7 years, to meet the retention period according to the Austrian VAT Act 1994 (Umsatzsteuergesetz 1994) and to permit post-event support and service (i.e. belated participation confirmations and presentation certificates).
3. Data Subject Rights
We are pleased to inform you about your rights according to EU-GDPR:
3.1. Data Subject Rights acc. Art 15-21 EU-GDPR:
- Right of access by the data subject
- Right to rectification
- Right to erasure/”Right to be forgotten”
- Right to restriction of processing
- Right to data portability
- Right to object (at legitimate interest of the controller)
Detailed descriptions can be found here:
http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016R0679&from=EN
© European Union, http://eur-lex.europa.eu/, 1998-2018′
3.2. Right to withdraw consent acc. Art. 7 EU-GDPR
Depending on your participant status, we kindly ask you for different declarations of consent. These are queried within the online forms or directly inquired from the affected person/group coordinator/company representative. The declarations of consent are not compulsory according to the EU GDPR.
Each data subject has the right to withdraw his/her given consent(s) at any time. The withdrawal of the consent does not affect the legality of the processing carried out based on the declaration of consent until the withdrawal.
3.3. Right to lodge a complaint with a supervisory authority acc. Art 77 EU-DSGVO
Every data subject shall have the right to lodge a complaint with a supervisory authority, if the data subject considers that the processing of personal data relating to him/her infringes to the EU-GDPR.
If in your opinion the data proceeding would be contrary to the data processing law or to your data protection high demands, you may complain to the Austrian data protection authority.
4. Description of other Purposes
Legitimate Interests of the Controller acc. Art 6 (1) f) EU-GDPR
4.1. Advertising/Marketing
Processing data of the data subject to inform him/her about the above-mentioned event, as well as future and topic-related events.
4.2. Development
Processing data of the data subject to develop the programme as well as the organisation and implementation of the above-mentioned event, future and topic-related events.
4.3. Publication of the programme
Processing data of the data subject for the promotion and publication of the event programme via various communication channels (including website and print media).
Concerns the following data subject categories: speaker & chairs, abstract presenters, industry
4.4. Accreditation & Adherence to national and international compliance regulations: DFP, ZFP, CME, EFPIA, MedTech, etc.
Processing data of the data subject in order to organise the accreditation of the scientific programme and to adhere to national and international compliance regulations in the field of medical events.
Concerns the following data subject categories: organising society, speaker & chairs, abstract presenters, industry
Data Protection Regulation as per June 24, 2024
Upon revocation of the person concerned, their data will be deleted immediatly.